Privacy Policy

2. Purposes for which we collect, use and disclose Personal Data 
2.1 The purposes for which we collect, use and disclose Personal Data include:

1. to communicate or interact with you, to respond to, handle, and process queries, requests, applications, complaints, and feedback from you;
2. to manage your relationship with us;
3. to process payment or credit transactions;
4. to comply with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;
5. to provide you with our products or services or provide customer support;
6. to verify your identity and conduct background checks;
7. to help us manage the delivery of and improve our products and services, including conducting market research or surveys, performing market analysis and identifying customer needs, and developing new products and services;
8. to compile, manage and track the profile of our clients and vendors in our database;
9. to contact you or provide you with information about our products and services or in relation to matters concerning Swan and Maclaren or which we believe may be of interest to you, including sending you alerts, newsletters and marketing materials;
10. to handle claims and disputes, conduct and facilitate investigations and proceedings, and protect and enforce our contractual and legal rights and obligations;
11. to prevent, detect and investigate crime, including fraud and money laundering, and to analyse and manage other commercial risks;
12. to manage the administrative and business operations of Swan and Maclaren and to comply with internal policies and procedures;
13. to facilitate business asset transactions, including mergers, acquisitions or asset sales, involving Swan and Maclaren;
14. to facilitate attendance at events organised by us or that which we are involved;
15. to submit incident reports to authorities, insurance companies or for internal investigations;
16. to submit CVs of persons for tender bids and interview purposes;
17. to pay vendors, contractors and sub-contractors for the provision of services;
18. to manage the security and other aspects of premises, facilities and technology infrastructure, including carrying out CCTV surveillance and conducting security clearances; and/or
19. any other purpose relating to any of the above.

2.2 In addition, if you are seeking employment or any other appointment with us (including scholarships, internships or attachments) or are an existing employee, the purposes for which we collect, use and disclose your Personal Data include:

1. to evaluate, administer and process your application and suitability;
2. to conduct background checks, verify your credentials and qualifications, and obtain references;
3. to manage our talent pool, including compiling and maintaining an information database on the job, scholarship, internship or attachment applicants and existing employees;
4. to manage or terminate your employment relationship with us;
5. to facilitate the business operations of Swan and Maclaren, including compiling and maintaining an employee resume/CV database for purposes of project tender submissions and providing products and services to clients;
6. to organize staff training and development programs;
7. to assess and evaluate your performance;
8. to administer benefits and payroll processing;
9. to provide you with tools and/or facilities to enable or facilitate the performance of your duties;
10. to communicate with you to comply with our policies and processes, including for business continuity purposes, compiling and publishing internal directories and contact lists;
11. to conduct analysis and survey for human resource planning and management; and/or
12. any other purpose relating to any of the above.

2.3 In relation to particular products and services, or in your interactions with us, we may also have specifically notified you of other purposes for which we collect, use or disclose your Personal Data. If so, we will collect, use and disclose your Personal Data for these additional purposes as well, unless we have specifically notified you otherwise.

2.4 The purposes listed in the above paragraphs may continue to apply even in situations where your relationship with us (for example, pursuant to your employment contract should you be hired) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under a contract with you).

2.5 Personal Data may be disclosed to various parties including:

1. entities within the Swan and Maclaren or related companies and affiliates of Swan and Maclaren;
2. our joint venture or alliance partners;
3. our clients, vendors, sub-contractors and business partners;
4. our agents, contractors, third party service providers and specialist advisers who provide operational, administrative, financial, research or other services, such as courier services, telecommunications, information technology, payment, payroll, processing, training, event organizing, market research, storage, archival, and client support services;
5. our professional advisers such as our lawyers and auditors;
6. insurers or insurance investigators and credit providers;
7. any investor, assignee or transferee (actual or prospective) to facilitate business asset transactions, including mergers, acquisitions or asset sales, involving Swan and Maclaren;
8. any relevant authorities, including regulatory bodies and/or law enforcement agencies, whether local or overseas;
9. to the extent necessary to comply with any laws, regulations, rules, directions, guidelines and other similar requirements;
10. anyone to whom we transfer or may transfer our rights and obligations; and
11. any other party as may be consented to by you.

2.6 We require that parties to whom we disclose Personal Data implement adequate levels of protection in order to protect Personal Data, and to only process Personal Data strictly for our intended purpose.